THE IMPLEMENTATION OF THE ELECTRONIC DOCUMENT MANAGEMENT SYSTEM FOR THE UNIVERSITY OF ABUJA

THE IMPLEMENTATION OF THE ELECTRONIC DOCUMENT MANAGEMENT SYSTEM FOR THE UNIVERSITY OF ABUJA

ABSTRACT

The electronic document management system is a software system developed to manage digital documents. Currently, most organizations manage their documents manually. As a result, institutes face fundamental challenges like difficulties in finding documents timely, important documents can be lost during manual transactions, and manual records taking much space and can be damaged by natural disasters, it is also time-consuming to search, access, and manage records. To overcome these manual document operation difficulties, designing an electronic document management system is very essential. The purpose of this project is to design and develop an electronic document management system for The University of Abuja; in which the system will help users to fulfill their requirements and needs to manage documents in a secure and structured manner. For the development of the system, different procedures and techniques were used. To capture the requirement different tools are used like semi-structured interviews, observation, and a few relevant document review techniques. Analysis and design of the proposed system was performed by using analysis and design techniques and the detailed description is modeled using the Unified Modeling Language. To build the web application a Laravel PHP framework is used. This framework uses the MVC design pattern and it is a combination of HTML, CSS, JavaScript, and PHP. MySQL is also used for database management. An electronic document management system enables users to create, index, manage, store, retrieve, and access documents. This electronic way of managing documents enhances the productivity of users and reduces the time in searching for documents. The system also can prevent the loss of documents or damage from the effects of disasters; such as fire, flooding, animal-like mouse or human errors.

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